2. Processing of Personal Data and Purposes of the Data Processing
a) During your Website Visit
You can visit the website www.ipa.fraunhofer.de without revealing your identity. The browser used on your terminal device merely automatically sends information to the server of our website. The following information is recorded without your intervention and stored until it is automatically deleted:
- IP address of the requesting computer,
- Date and time of access,
- Name and URL of the retrieved file,
- Website from which access is made (referrer URL),
- the browser used and, if applicable, the operating system of your computer as well as the name of your access provider.
This also includes the IP address of your requesting terminal. This is temporarily stored in a so-called log file and automatically deleted after 4 days.
The IP address is processed for technical and administrative purposes of establishing a stable connection. This guarantees the security and functionality of our website and enables us to trace any illegal attacks if necessary.
The legal basis for processing the IP address is Art. 6 Par. 1 S. 1 lit. f DSGVO. Our legitimate interest follows from the aforementioned security interest and the need to provide a trouble-free website.
We cannot draw any direct conclusions about your identity from the processing of the IP address and other information in the log file.
Furthermore, we place cookies on the devices of our website visitors and use analytical services. For more information on the use of cookies and analytical services, please see Sections 4 and 5 of this Data Protection Statement.
b) Visitor Registration for Events
On a regular basis, we invite web visitors to different kinds of events. Our website visitors are able to register online.
In order to register online, our website visitors have to provide required data. These data include
- Company
- First and last name
- Address
- Email address
Should we request additional required data, we will specifically identify them (using an * for example). In addition, our website users often have the opportunity to volunteer additional information.
We process the required data mostly to identify you as event participant and to reserve a place for you, as well as to establish or implement the contract of participation with you, and to provide you with information about the event before, while and after it takes place. The aim of this is to ensure that you enjoy your participation, while enabling us to plan and guarantee a smooth course of events. If we collect your payment information for events that require payment, the data are needed to process the participation fee. The volunteered data help us to plan and organise our events in tune with your interests.
We collect the data in response to the enquiries of interested parties. According to Article 6 para. 1, page 1, lit. b GDPR, the data collection is necessary for the mentioned purposes, to perform according to the participation contract and to meet the conditions precedent to entering into the participation contract. The legitimate interests of our data processing continue to be to design and optimize our website in a user-friendly manner. Furthermore, within the scope of our legitimate interests, we regularly send you by e-mail news and information on the research activities and services offered by Fraunhofer, its facilities and institutes pursuant to Art. 6 Para. 1 S.1 lit. f GDPR in conjunction with. Recital 47 p.7 and Art. 95 GDPR in conjunction with § 7 para. 3 of the German Act Against Unfair Competition Act (UWG). A legitimate interest is the existence of a legal relationship between you and us, in particular an interest in direct advertising. Our interest is, for example, to provide extensive press and public relations work in line with our position. For this purpose, the processing of the recipient's contact data is indispensable for sending information and press releases on internal changes or innovations, new developments, research projects, achievements, study results, events and other publications.
You have the right to object at any time to the processing of your personal data.
The personal data collected by us for the event will be stored until the end of the regular expiry period of 3 years after the end of the year in which the event took place and subsequently deleted, unless we are obliged by Article 6 Par. 1 S. 1 lit. c DSGVO to store this data for a longer period due to statutory storage and documentation obligations (in particular § 147 AO) or you have consented to a storage period in excess thereof pursuant to Art. 6 Par. 1 S. 1 lit. a DSGVO. In the case of an extended storage period, the data will only be processed to the extent required by a storage obligation or determined by your consent. Otherwise, the data will be blocked to prevent further processing.
Other external service providers commissioned by Fraunhofer may receive personal data for the purpose of organizing the event provided they offer a guarantee that suitable technical and organizational measures will be implemented in accordance with GDPR. In this sense, recipients can be: external service providers, printing/postal services, financial institutions. Data for which you have consented to data transmission may be transferred to other third parties.
Photos and videos will be taken to document the event in pictures. Since you can possibly be identified in these images, either directly or indirectly, they represent personal data.
The images are created for Fraunhofer and will be used for news reporting directly associated with the event as well as for internal and external reporting by Fraunhofer.
Furthermore, the images will be published for the purpose of subsequent news reporting on our media platforms such as Facebook, Twitter, Instagram or our website. This processing is required in particular to document our event and promote future events.
The legal basis for data processing is Art. 6 (1) lit. f GDPR. The purposes mentioned are legitimate interests within the meaning of the aforementioned provision.
c) The Use of Contact Forms
We offer you the possibility to contact us via the contact form "Transfer-workshops (including tour)" provided on the website. The following information is required:
- Company
- Industry
- First and last name
- Address (street, zip code, town)
- Telephone number
- Email address
- Aim of the visit
- Date
- Number of participants
- Catering required
We need your data to determine who contacted us and to be able to answer and process requests according to your interests.
The data will be processed for the purpose of contacting you upon your request and is legitimate when responding to a contact request pursuant to Art. 6 para. 1 sentence 1 lit. a GDPR on the basis of your voluntary consent.
The personal data collected by us for the use of the contact form will be used for advertising and invoicing purposes.
Furthermore, within the scope of our legitimate interests, we regularly send you by e-mail news and information on the research activities and services offered by Fraunhofer, its facilities and institutes pursuant to Art. 6 Para. 1 S.1 lit. f GDPR in conjunction with. Recital 47 p.7 and Art. 95 GDPR in conjunction with § 7 para. 3 of the German Act Against Unfair Competition Act (UWG). A legitimate interest is the existence of a legal relationship between you and us, in particular an interest in direct advertising. Our interest is, for example, to provide extensive press and public relations work in line with our position. For this purpose, the processing of the recipient's contact data is indispensable for sending information and press releases on internal changes or innovations, new developments, research projects, achievements, study results, events and other publications.
You have the right to object at any time to the processing of your personal data.
d) When using contact forms
We offer the option to contact us via a contact form provided on the website. This involves the following mandatory information:
- Title
- First and last name
- Email address.
We require your data to determine who sent the inquiry and to be able to answer and process it.
This data processing in response to your inquiry is necessary for the purposes of our legitimate interests pursuant to Art. 6 (1) lit. f GDPR.
We will delete the personal data collected by us using the contact form after your inquiry has been processed.
Fraunhofer Institute for Manufacturing Engineering and Automation IPA